CalGames 2019

This year’s CalGames will be on October 4 – 6 at Woodside High School, 199 Churchill Ave, Woodside, CA 94062.


WRRF has been able to lower registration costs this year thanks to Woodside High, who agreed to absorb custodial expenses. However, we are continuing to seek sponsors to further offset event and organization costs. If you can help with ideas or leads, please contact the CalGames Event Manager at CalGames at WRRF dot org.


Opens May 15th at 8AM; closes July 1st

Teams are encouraged to register as early as possible, even before a tier opens – registrations received prior to the opening of a tier will be treated as if they’d been received at the exact opening date and time for that tier.
All of our slots are currently full, but feel free to register – you’ll be placed on our waitlist, and we’ll let you know if a slot opens up.

First-Come, First-Serve Registration. If two or more teams register at the exact same time (including registrations received prior to the opening of this tier, which, again, are treated as if they’d been received at the exact opening date/time for this tier) without enough slots to accept them all, teams will be randomly selected via lottery; priority is given to rookies if this happens. Teams remaining after that will be placed on a waitlist.

Due to the high volume of registrations we tend to receive, interested teams should consider applying for early registration slots to ensure a spot at the event.


Opens May 15th at 8AM; closes July 1st

Volunteer Slots

Field Assembly / Event Setup at Woodside High

Thurs ~6p-8:30p (2 slots)
Fri 9a-1p (2 slots)
Fri 10a-2p (3 slots)
Fri 1p-4p (2 slots)

Driveteam / Event Button Fabrication (1 slot)
Inventory Assistance (2 slots) at WRRF’s PODS

Sat Jun 28th at 9am

Field Teardown / PODS Load at Woodside High

Sun afternoon field teardown (2 slots)
Sun afternoon PODS load (2 slots)
Sun afternoon pit cleanup (1 slots)
Maker Faire Booth Coordination (3 slots)
Last and this year’s event hosts (2 slots)

There are also 3 slots reserved for rookie and pre-rookie teams, allocated on a first-come, first-serve basis. Rookies that don’t receive one can still register for any of the other (non-rookie-specific) slots as normal.

First Come, First Serve

If two or more teams register at the exact same time (including registrations received prior to the opening of this tier, which, again, are treated as if they’d been received at the exact opening date/time for this tier) without enough slots to accept them all, teams will be randomly selected via lottery; priority is given to rookies if this happens. Teams remaining after that will be placed on a waitlist.
Due to the high volume of registrations we tend to receive, interested teams should consider applying for early registration slots to ensure a spot at the event.

Then complete your registration payment either online or via check, making sure to provide your team name and number.

  • If using a check, make it payable to WRRF and send it to:
    • WRRF, 2530 Berryessa Road, #134, San Jose, CA 95132-2903
  • Registration payments must be sent and postmarked on or before September 1st at the latest.
    • After this date, registered but unpaid teams will be moved to the waitlist.
    • Sending payment soon after your registration is accepted is recommended, but not required
  • If an insufficient number of teams are confirmed by Sept 1st, CalGames will be canceled and all registration payments will be refunded.

Contact Register4CalGames at WRRF dot org with any questions; you should receive a reply in 2 business days.

Event Schedule

  • Fri 10/4, 3p-8p, with inspection beginning after 3:30p and practice matches starting in the evening
  • Sat 10/5, 7a-6p, with qualification matches beginning at 8a
  • Sun 10/6, 7a-4p

There will be an open team meeting on August 17th at Woodside Highat 1pm for all teams attending CalGames. The meeting will be held in Room J3 (behind the gym, near the Alameda entrance to Woodside) – see the campus map for more details. This is an opportunity for you to give your input on all aspects of the event!

  • To make sure you receive this and other important info, it’s vital that contact information for your team is up-to-date, so email WRRF dot Info at WRRF dot org to confirm that it is, if you have questions.

Please note: As WRRF is an independent nonprofit, due to legal concerns, every team member attending the event (both students and adults in any role) must complete a liability waiver, similar to that of an official FIRST regional event. The form will be made available to teams a couple weeks prior to the event.

Western Region Robotics Forum (WRRF) is holding its sixteenth annual CalGames robotics competition for Bay Area FRC teams (For Inspiration and Recognition of Science and Technology (FIRST) Robotics Competition).We need many volunteers to help make this a successful, inspiring, and energetic event!Whether you’re a veteran volunteer or want to try it out for the first time, whether you’re available for just one day or the whole event, we have a variety of roles available. (Note that a few roles are limited to adults).

Consider sharing your time to help these outstanding high school students compete and showcase what they’ve learned in the FRC program.

If you have questions about any volunteer roles or trouble with the form, just write VolunteerCalGames at WRRF dot org. You can upload a scanned/photo copy of your consent and release on the registration form or bring to the event itself when you check in. Team # on bottom of the form is not required for individual volunteers unless you are part of a team.

Thank you for your help!

Note this is different from team volunteer assignments
.